Potomac Farms
Association Resource Web Sites
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| Governing Document |
| Declaration |
A governing document that defines the homeowners rights, including division of ownership and protective standards / restrictions, creating the overall framework for operation and organization of the association.
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Declaration P.1-5 (272KB PDF)
Declaration P.6-10 (406KB PDF)
Declaration P.11-15 (538KB PDF)
Declaration P.16-20 (548KB PDF)
Declaration P.21-25 (570KB PDF)
Declaration P.26-30 (566KB PDF)
Declaration P.31-35 (491KB PDF)
Declaration P.36-40 (491KB PDF)
Declaration P.41-45 (280KB PDF)
Declaration P.46-50 (223KB PDF)
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| Notice of Address |
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Notice of Address (45KB PDF)
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| By-Laws |
A governing document that illustrates the details of running the association including general powers and duties of the board, procedures for member/board meetings and elections, and the voting rights of members.
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By-Laws P.1-5 (403KB PDF)
By-Laws P.6-10 (611KB PDF)
By-Laws P.11-15 (656KB PDF)
By-Laws P.16-20 (562KB PDF)
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| Articles of Incorporation |
A governing document that establishes the association as a corporation, and defines its basic powers and purpose.
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Articles of Incorporation
(747KB PDF)
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| Rules and Regulations |
A governing document that elaborates on the Declarations, Articles, Bylaws, or Statutes, further defining standards, rights, and restrictions.
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Rules and Regulations
(25KB PDF)
Fine Procedure
(244KB PDF)
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| Seller Disclosure |
In accordance with Senate Bill 06-089, effective Jan. 1, 2007, Disclosure - common interest community – obligation to pay assessments – requirement for architectural approval.
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Seller Disclosure (105KB PDF)
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Financials |
| Fiscal Year |
The twelve month period in which an association plans for the use of its
funds. This association's fiscal year ends in December.
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| Financial Statement |
The association's plan for revenue and expenditures within the current fiscal year. A report of the finances of the association, including an income/expense statement, balance sheet and budget.
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Financial Statement (22KB PDF)
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| Dues |
A list of the assessments charged to homeowners broken down by unit type. Assessments provide the income that pays for the maintenance and duties of the association.
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Dues (39KB PDF)
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| Audit |
A results statement from the professional entity who preformed the financial audit or review for the association.
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Audit (19KB PDF)
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Board / Annual Meeting Minutes |
| Meeting Minutes |
A record of all board meetings held in the previous year, and the last member meeting. Note: Board/annual meeting minutes are not posted until they have been approved.
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Meeting Minutes
(30KB PDF)
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Insurance |
| Insurance Disclosures |
A list of all insurance policies held by the association, including: The insurance company name, policy limits, policy deductibles, additional insured, and policy expiration dates.
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Insurance Disclosures (34KB PDF)
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Responsible Governance Policies |
| Unpaid Assessments |
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Unpaid Assessments
(391KB PDF)
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Conflict
of Interest |
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Conflict of Interest
(218KB PDF)
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| Resolution Regarding Meetings |
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Resolution Regarding Meetings
(367KB PDF)
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| Covenant Enforcement |
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Covenant Enforcement
(197KB PDF)
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| Association Records |
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Association Records
(261KB PDF)
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| Records Inspection Request |
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Records Inspection Request
(72KB PDF)
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Investment
of Funds |
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Investment of Funds
(109KB PDF)
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Adoption
of Rules |
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Adoption of Rules
(187KB PDF)
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| Insurance Claims |
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Insurance Claims
(192KB PDF)
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| Dispute Resolution |
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Dispute Resolution
(181KB PDF)
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